As an owner you can put an item to a vote at a general meeting. To get it on the agenda, the wording needs to reach the Strata Manager before the notice of meeting goes out.
Timing matters: the agenda is fixed when the notice of meeting is issued (at least 14 days before an AGM). Send your motion well before then – ideally as soon as you know it’s coming – so it can be included. A clear, self-contained wording is far more likely to be put exactly as you intend. For the bigger picture on how meetings and voting work, see AGMs explained.
Dear Strata Manager,
Re: Motion for inclusion on the agenda – Lot [LOT NUMBER], The Precinct – Strata Plan 67688
As an owner of the above lot, I request that the following motion be included on the agenda for [the next Annual General Meeting / a general meeting]:
Motion: [State the motion as you want it voted on, e.g. “That the strata company arrange three quotes to repaint the ground-floor lobby and approve expenditure up to $X from the administrative fund.”]
Explanatory note: [A few sentences on why – the problem, the benefit, and any background or costs that help owners decide.]
Please confirm the motion has been received and will be placed on the agenda, and let me know if you need it reworded to meet any requirements.
Kind regards,
[FULL NAME]
Owner, Lot [LOT NUMBER], [PHONE]